Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

This role will assist and provide support in onboarding, background check, employee mobility management, HR related compliance and other ad hoc project.

Onboarding

• Conduct the new hire onboarding program by providing introductory presentations, collecting and verifying required documents, etc.
• Collaborate with payroll team to maintain and manage information in personnel folders/files/database
• Conduct annual review of the onboarding documents and process with outside counsel and relevant parties
• Monitor the legal requirements and changes related to employee onboarding process and make recommendation as needed
• Monitor and update employees’ work authorization database by understanding most up-to-date regulations and performing tasks such as initial employment eligibility (I-9) checks, relevant documentation verification and paper works filing

Background Check

• Initiate, perform, and review background checks for prospective employees
• Liaise with third-party vendors and prospective employees to ensure timely process
• Escalate when necessary to the appropriate parties, such as outside counsel or the hiring departments/branches, in the event of significant discrepancies
• Conduct weekly employees’ OFAC check
• Perform due diligence for current and potential background check vendors, when needed
• Review and update the Background Check Procedure and annual documents
• Monitor the background check progress and maintain a log of the background check data within an excel log
• Monitor the legal requirement changes related to background check process

Employment Mobility Management

• Update the Bank’s turnover report and ensure its accuracy.
• Administer employees’ inter-department transfer and management level work transition processes.
• Administer employee off-boarding process, including but not limited to email notifications to relevant parties upon receiving resignation, assisting employees with checkout forms
• Notify relevant parties of employee mobility updates for new hires, transfers and terminations, including weekly Executive Management Memorandum and daily Employee Mobility Report.
• Administer the update of the bank-wide organization charts semi-annually and at an ad hoc basis when needed

Compliance

• Follow all internal policies and procedures within the Bank’s risk framework.
• Escalate any potential violation of internal policies and procedures and/or any local, state and federal laws.
• Support periodic audit by providing documentation evidence

Ad Hoc Project

• Participate and manage departmental/bank-wide ad hoc projects on an as needed basis.

• Minimum 1 year of relevant work experience 
• Bachelor’s degree required, Master’s degree preferred
• Knowledge of Employment law/EEOC requirements, Financial/ Banking Industry, Employment Benefit and Compensation, Training & Development Processes required
• SHRM-SCP/SHRM-CP/SPHR/PHR/other HR certifications preferred