Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

This position will perform key tasks to establish and maintain employees’ data including new hires, terminations and employment changes. Other duties include ensuring timely and accurate processing of full-circle multi-state semi-monthly payroll transactions and in compliance with government regulations and company policies, preparing all payroll related reports, assisting any other projects assigned by Benefit and Compensation team, etc.

• Payroll Management 
• Review and record Review and record HR/Payroll/Benefits data into HRIS system, including new hire and termination and all the changes in between.
• Data entry also including HR/Payroll/Benefits retroactive calculation and adjustments.
• Review and make adjustment entry from attendance report.
• Perform various payroll accounts reconciliations and resolve payroll discrepancies with relevant stakeholders including but not limited to FMD, OSD, and internal and external auditors.
• Process termination payouts and off-cycle check request, including wires and ACH payments when applicable.
• Maintain employees’ data including ACA 1095-C Tax forms
• Respond to employee inquiries related to payroll, acts as the first level correspondent for questions/concerns and responses to the employees promptly.
• Process manual checks as requested.
• Prepare and distribute reports to appropriate parties (payroll, benefits deductions, employment tax, ACA, EEO, and Multiple Work Site etc.)
• Partner with expat team on Expatriate payroll management, reporting requests and answer B&C related inquiries
• Work with CPAs & expat team on Expatriate Year-end total compensation recalculation
• Assist and review employment tax filings and other regulatory reporting requirements.
• Assist with month/year end close and internal and external audit.
• Ensure Payroll Processing follows applicable Federal, State, and Local regulatory reporting requirements and guidelines.
• Assist Team Leader for maintain payroll guidelines, policies and procedures.
• Process employment verification requests
• Process unemployment claims related to payroll data inquiry.

Benefits Operations (15%)- Serve as the back up for Benefits side

• Conduct benefits orientations (e.g. new hire, expels and open enrollment) and training webinars
• Coordinate with open enrollment process and enroll/change participants in relevant plans
• Coordinate with employee on Qualifying life events and inform Payroll processor of the related deduction changes.
• Serve as employees’ advocate and internal customer service provider and respond in a timely manner to employee inquiries about benefits, FMLA , leave of absence and all other B&C related questions via shared HR email box, perform follow-ups as needed.
• Assist employees with health, dental, life and other related benefit and inquiries
• Review and validate calculations of the monthly premium statements, conduct internal cost reconciliation and report any discrepancies to supervisor.
• Update benefits policies and procedure, employee guides as needed

HRIS 

• Navigate and manage Dayforce systems configurations to ensure compliance change like sick pay, vacation etc.,
• Audit the system data to ensure accurate data entry, system updates, and smooth HRIS operations.
• Support system automation to minimize system errors and downtime, leading to a more efficient B&C operation
• Generate monthly report for employee emergency contact for the business continuity plan
• Complete various compensation surveys

Leadership and Training 

• Manage day-to-day payroll operation and attendance administration –
• Provide mentorship and coaching to junior team members if applicable

Other

Participate in special projects and other duties as assigned

• Bachelor’s degree in business, Human Resources or other related fields is required
• Minimum 3-5 years of experience in payroll processing, specifically full-cycle multi-state payroll, is required
• Strong knowledge of full cycle of payroll operations, including benefits, and time & attendance is required
• Solid understanding of the CA, NY and IL employment rules and regulations is required
• Hands-on and in-depth knowledge of payroll system and reporting functions is required
• Ability to handle confidential information and excellent communication skills are required
• Previous exposure to benefit administration is a plus
• CEBS, CCP, or SPHR, PHR SHRM-CP, and FPC/CPP Certification(s) preferred but not required