Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

This position involves assisting the Facility & Operation Manager in overseeing daily operations, ensuring compliance with internal audit, regulations, and maintaining a high standard of facility upkeep. The Assistant Manager will coordinate & manage projects, vendor relationships, and assist in budget management to optimize operational efficiency.

Facility Management

• Prepare document required for third party vendor contract procurement
• Organize and systemize all contracts and related documentation in file
• Review and update policy and procedure for purchasing management
• Review and update policy and procedure for invoice processing management
• Establish of the Property Management Plan, Preventative Maintenance Policies and Procedures and Property Operations Manual
• Negotiate, review and approve all facility related and maintenance contracts with third party vendors
• Vendor Management - vendor selection, RFP, contract negotiation, vendor performance and monitoring
• Project Management - manage projects from inception to completion with budget and cost controls in place
• Assist with day-to-day facility operations including monitoring the "Facilities Service Center" calls and emails (if/when necessary)

Other Departmental Responsibilities

• Assist the Department Management with day-to-day administration of EO Conduct quality assurance evaluation and testing to departmental processes, assist with workflow process review and revision
• Participate in special projects and other duties as assigned

Compliance

• Understand and comply with bank policies, procedures and regulatory requirements

• Bachelor’s degree required, major in Business Administration, Engineering, Risk Management, Architecture, Project Management preferred
• Minimum 4 years of Facility Management & Project Management work experience required
• Knowledge and understanding of data center critical systems and high-end mechanical equipment i.e., UPS, HVAC, Diesel Generators, MEP is not required but strongly preferred
• Demonstrate knowledge in Purchasing Management, Expense Management, Facility Management