Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

This position monitors employees work discipline to meet with the bank’s policy including their work attitude and compliance with rules set by the bank. Handles the Branch’s security, building maintenance, inventory control and all other administrative works of the branch. Supervises outgoing and incoming check clearing and daily works in the department.

Fixed Assets Management

• Reconcile the fixed assets with records semi-annually for accuracy.

• Supervise and coach other staff to review good maintenance of branch furniture and equipment record.

• Periodically examine reconciliation of branch furniture and equipment.

Check Clearing

• Review and authorize the account entry related to check clearing.
• Manage works related to signature verification, endorsement and date for incoming checks.
• Manage Check scanning outgoing checks and verify balance of outgoing checks processed.
• Manage control of canceled and returned check.

Operation Service

• Review and coach other staff to review daily post input examination.

• Review and coach other staff to review daily reconciliation of check recap/reject report.

• Manage periodical reconciliation of reserve supplies and working supply of important blank document including bank checks/passbooks.

• Randomly check the cash position of teller.

• Manage safekeeping of key of unused Safe Deposit Box and collection of surrender key.

• Manage periodical reconciliation of office supply for accuracy.

• Supervise Administration Clerk to perform the work as per requirement.

Physical Security

• Manage periodical check of security equipment such as emergency light, hold-up button to ensure the adequate conditions.

• Provide instruction for the problem encountered if the Branch Management is not available.

• Manage proper maintenance of fire safety equipment.

• Conduct daily check of CCTV monitor.

• Prepare and arrange training related to physical security for the Branch’s staffs.

General Administration Duties

• Manage files and provide administrative support for Branch Management including but not limited to receiving and sending the invoices to MTB for payment, assist Branch Manager in assessing employee’s performance in monitoring employees work discipline to meet with the bank’s policy and etc.

• Review all administrative procedures to see any deficiency in good administration system and suggest solution to Branch Management.

• Maintain a clean and sanitary office/work environment, monitor employees work discipline to meet with the bank’s policy including their work attitude to clients and their compliance with dress codes during business hours.

• Manage preparation and timely delivery of inactive account notice to customers monthly and submission of inactive accounts list to Banking Department to follow up quarterly.

• Assist Banking Department in preparation of abandoned property accounts list.

• Act as a time keeper to maintain employee’s attendance records.

• Serve as backup of Administration Clerk.

• Handle and review requests in Expense Payment system.

• Comply with the Bank’s policies and procedure.

• Understand, comply with and monitor the activities, if necessary, of all applicable laws and regulations regarding Anti-Money Laundering, Bank Secrecy Act, and suspicious activity reporting.

• Strictly comply with BOC Global Service Standard and BOCNY performance evaluation.

• Bachelor’s degree required
• Minimum 10 years of Business administration/banking industry experience required
• Demonstrate Administrative work knowledge, check clearing process knowledge, physical security knowledge, record management knowledge, audit knowledge, and account knowledge
• Demonstrate Risk Governance Framework knowledge, regulatory and compliance knowledge, financial/banking industry knowledge, due diligence process knowledge, business line and process flow knowledge, and product knowledge