Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

The part-time position will support daily operation management, meeting arrangement, documentation, phone & visitor reception, logistical support, HR support, internal communication & communication, other administrative support.

Daily Operations Management:

• Responsible for daily administrative tasks, including maintaining the office environment, organizing and archiving documents and files, and managing office equipment.

Meeting Arrangement and Coordination:

• Organize and schedule company meetings, including reserving meeting rooms, notifying relevant attendees, and preparing meeting materials.

Documentation:

• Assist in drafting and editing various documents, reports, and notices, ensuring accuracy and timeliness.

Phone and Visitor Reception:

• Answer phone calls, handle inquiries, and direct calls or take messages as needed.

Logistical Support:

• Responsible for purchasing office supplies and managing office equipment, ensuring sufficient stock of necessary materials for daily operations.

HR Support:

• Assist with employee attendance, benefits, reimbursements, and other daily HR tasks, ensuring smooth HR operations.

Internal Communication and Coordination:

• Maintain good communication with different departments and coordinate work matters to ensure smooth workflow.

Other Administrative Support:

• Provide additional administrative assistance as required by the department.

• 1 year of work experience is preferred
• High school degree or higher, with a preference for administrative management-related majors
• Relevant administrative experience is preferred
• Proficient in using office software (Word, Excel, PowerPoint, etc.) required
• Strong communication, coordination, and execution skills, ablity to work efficiently under pressure required
• Proficiency in English (both written and spoken)
• Demonstrate Detail-orientation, patience, strong sense of responsibility and excellence in teamwork
• Availability to work up to 20 hours per week. A minimum of 3 hours per workday is required