Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

This position is responsible for assisting the Business Management team lead within the Financial Institutions Department. This role provides essential coordination and analytical support to ensure the smooth execution of business planning, financial tracking, and project coordination. This position also provides support to the Financial Institutions Department by assisting with departmental operational and administrative activities.

1. Expense Budget Management
   - Assist in the development and management of FID’s annual expense budget, ensuring accurate forecasting, expense tracking, and variance analysis.
   - Oversee the Training and Travel Budget Tracker, monitoring allocations and expenditures to maintain financial discipline.
   - Facilitate procurement processes, reviewing financial requests and ensuring adherence to budget constraints.

2. Operational & Business Process Management
   - Manage third-party vendor for the department.
   - Ensure proper Document Retention practices, maintaining compliance with legal and regulatory requirements for recordkeeping.

   - Conduct Annual Abandoned Property Reconciliation, ensuring compliance with regulatory requirements.

   - Oversee IT equipment management, ensuring appropriate inventory tracking, replacements, and compliance with technology security policies.
   - Maintain and update Authorized Signature Lists   

   - Administer OA system application submissions

3. Department administrative support

   - Manage office resource planning, including stationery procurement and equipment inventory oversight.
   - Organize and document bi-weekly department meetings.
   - Compile and distribute business reports summarizing key departmental activities, achievements, and operational updates.
   - Serve as the liaison for Lotus Notes email forwarding, ensuring seamless communication flow within the department and across teams.
   - Facilitate the User Access Tracker update, ensuring accurate record keeping of system access for security and audit purposes.
   - Manage the New Joiner/Termination Checklist update, ensuring smooth onboarding and off boarding processes.

   - Track and monitor employee participation in BOC Learning Environment online training, ensuring completion of required programs.
   - Conduct monthly attendance checks, tracking and verifying staff attendance for compliance and reporting purposes.
   - Facilitate team-building activities, including Birthday Events and employee engagement programs, fostering a collaborative work culture.

- Bachelor’s degree in Finance, Accounting, Data Science, Business Administration, Economics, or a related field.
- Minimum 3 years of experience in business management, banking operations, or administrative support.
- Strong analytical and problem-solving skills, with the ability to interpret financial and operational data.
- Excellent communication and stakeholder management skills, with experience working cross-functionally.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with business reporting tools.
- Strong ability to manage multiple priorities, meet deadlines, and drive process improvements in a fast-paced financial services environment.